Files are reviewed for qualification prior to the committee meeting. That is done electronically between the admissions office and committee members. A second RC other than the candidates RC is the one that verifies that the correct points are in the file.
Slates are sent out prior to the meeting for review and then voted on during the meeting. Only those that are the vacancy winners as determined by the director are voted on during the meeting. The RC recommends to the director who is the vacancy winner. A slate voted on by the committee may have 20 names on it along with their WCS composite scores and the vacancy they are going to fill (though that is not finally locked until the end of the cycle). This process goes quickly because there is little for the committee to haggle over and they have to get through so many (at peak periods in the neighborhood of 200 offers per meeting, figure 1400 or so offered per class of 1200, so 70+ slates since some will be shorter in a given week, and really most of those slates don't start getting approved until January once all the nominations come in and the files are close to complete).
If there are questionable qualifications, those individual cases are reviewed and voted on - for instance, medical waivers will be reviewed with the USMA surgeon's recommendation being the primary reference point, character discussions for individuals who may have had some sort of misbehavior in the past measured against the RC's recommendation based on interviews and letters of reference, or possibly academic waivers for individuals with low test scores but otherwise solid academic performance in other measurable aspects (AP scores, writing samples, etc). This process consumes most of the committee meeting because there can be a lot of back and forth discussion while making judgement calls based on past experience and desired outcomes- eg. DQ for a shoulder injury that the surgeon thinks won't be an issue vs DPE looking their ability to execute the IOCT fast enough to pass and not further injure themselves. Maybe they had 15 pull-ups on the CFA, but they took it before the injury. Is it fair to have them retest right after the injury to see if they are still capable? Do they qual them and flag them for recheck on R-Day? The waiver process before the committee becomes another choke point so that the RC only takes limited cases. They have to prioritize to get the ones through that they both expect to win and that will receive an appointment.
