AFROTC Scholarship Slow to Pay

Discussion in 'ROTC' started by Sherlock, Apr 18, 2011.

  1. Sherlock

    Sherlock New Member

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    Greetings!
    Spring Semester started in mid-Jan, now mid-April, AFROTC still hasn't paid the invoice. Anyone else having this problem (is it systemic or just at DS det)? Same school with an Army ROTC Det has paid the bills, so it can't be a DoD-wide issue.
    Appreciate your feedback!
    Sherlock
     
  2. -Bull-

    -Bull- Member

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    I'm not sure if you are the cadet or the parent, but if you're the parent, I'd make sure you're cadet has passed the PFT. I know it sounds silly, but you'd be surprised that cadets who happen to fail a PT test won't tell their parents and make up an excuse for unpaid balances. Other than that, it could be a variety of reasons.
     
  3. Sherlock

    Sherlock New Member

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    Bull,
    Roger that. No, that is not this case (DS passed his PFT in January).

    The NCO at the det is pulling her hair out because she's had the paperwork submitted since February in WINGS (AFROTC database) and nothing is moving.

    Looking for affirmation or denial from other Dets before I consider intervention. The det is in a bad way with the PAS newly retired and the remaining staff struggling to hold everything together for another 8-10 weeks.
    Sherlock
     
  4. kevster

    kevster Member

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    You might wanna get in touch with Pima reagarding this matter. I seem to recall her DS (C300) having a huge problem with scholarship payments at the start of this year. Seems like this might be a common problem.
     
  5. Pima

    Pima Parent

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    It was fall this yr. The question that has yet to be asked is this his 1st semester on scholarship? Did they pay on time for the fall?

    DS's for spring semester was paid back in late Feb, traditionally they pay 6 weeks after start of the semester.

    This leaves me with a couple of questions:
    1. Has his books and stipend been paid?

    If so, have you contacted the school's bursar? It could be something as simple as a transposed school id number and the money is floating out in the computers trying to figure out where to send it.

    Every bursar is informed that they are a ROTC recipient, so the bursar would be able to say we acknowledge he is. If they don't acknowledge it than you have a larger issue.

    **** Hint by this time your child should have registered for fall. At least for the schools I know will place on a financial lock on the account and not allow them to register. Our DD got locked because unbeknown to us she had an $8.00 infirmary charge at VT.

    If he has registered that means they are going to leave this on the AFROTC's table and not yours.

    2. If he hasn't been able to register or the bursar does not see it on their sheets, you have a bigger issue.

    In other words the AFROTC program is not recognizing him as a scholarship recipient. Go back to stipend and books, that should always tell you if they are recognizing him.

    3. When did he take his DoDMERB?

    If he took it as a rising sr in hs, and is a Type 2 3 yrs, than the exam is not valid and they will not pay him at all until they get a new one. These exams are only valid for 2 yrs prior to contracting.

    Something very important for cadets that do the 3 yrs Type 2 need to keep an eye on especially if they took the exam earlier than Sept. of their SR. yr. It will fall out of regs prior to contracting.

    4. Paperwork.

    Did he submit birth certificate and ss card (originals)? If not it could be that simple of rejecting proper paperwork, and now it is going through various channels.


    For our DS this yr during fall everyone in AFROTC system had pay messed up. I think he didn't get his pay until @ 6 weeks prior to the end of the semester, but since that time there hasn't been a problem.

    You need to let your DS take care of it within the det. I personally would call the bursar's office today and talk to them personally to see if they acknowledge the scholarship. Go from there.

    I will say I know at our DS's college if they believe there is no scholarship coming, they will charge you late payments and that is where the real hassle comes, because the AF will not pay that, so you need to fight with the school to get the charges removed, it is about 10% int. per month left on the balance. Again, I found that out because although they acknowledged DS had the scholarship, but it was paid close to 60 days late, they charged us. DS just took paperwork from ROTC as proof and the charges were removed, I think at that time it was close to 900 bucks in late fees.

    The AF will eventually get it settled. Just make sure he checks with the det about 1x a week. OBTW, for our DS it was the same sit. The 1st shirt retired in the summer, and I guess they had the "I am outta here" feeling. Literally, left everything on the desk, so the new 1st shirt came in behind the 8 ball. DS's TDY pay for Summer Field Training was not even submitted until he approached the new shirt. Actually they didn't submit any of the cadets, talk about the poor new 1st shirt; spent the 1st week submitting paperwork for TDY's, books, scholarships, and stipends.

    Good luck
     
  6. Sherlock

    Sherlock New Member

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    Pima,
    Thanks for the detailed response. Let me try to clarify.
    This is his fourth semseter on scholarship. Always slow to pay, but this is ridiculous.
    He is getting his stipend like clockwork as well as his books.
    School is not letting him register because the USAF has him $9000 in arrears.
    He's good for DODMERB (rising Junior on his way to SFT).
    His ppwk was all good to get paid for fall semster (although they didnt pay until after end of Fall Semster).
    Letting DS take care of it at the Det, but wondering if this is only his det or a larger problem - based on lack of response, I'm guessing its not system-wide.
    Issue is his inability to register for fall classes (currently a month behind).
    The Det is really hammered. PAS retired. COC and Financial NCO PCS this summer. Other two O-3s on the RIF consideration list. Only 26 POC in the fall for a det that was running 150 cadets last year. Only 9 of 23 with EAs.
    Thanks for your help!
    Sherlock
     
  7. Pima

    Pima Parent

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    Okay so he has his stipend.

    Contact the school bursar's ASAP. You as a parent can do this. Do it today!

    This was my fear that they locked him from registering, and as a rising jr the classes he needs for school may close out and cause a bigger issue for graduating and keeping the scholarship. If he doesn't meet the school's regs and graduates on time he loses the scholarship. This is sim. to a dog chasing its tail.

    When you speak to Bursars ask if he hand delivers a letter from the det verifying that he is a scholarship recipient will they accept this to remove the lock. State you understand that it won't clear the amount owed, but will allow him to register. Take their name, and extension.

    If they say so, phone, text, email, etc your son. Tell him you don't care march over to the det now and ask them to print the letter within the next day or so.

    This will allow him to at least move forward with the school.

    Is he the only one with this issue in the det? If so it is tied to him some how. I don't know anyone in the AFROTC program at any school that is having this issue (we have friends that are attending on scholarship from NC to VA to OH to TX to CA).

    Have him ask for the 1st shirt to pull his sheet that was submitted. Again, for all you know there could just be a digit transposed.

    Have him also find out if this will create a problem for FT because if he is "locked" and contracted, I am not sure that will not cause him to be considered "inactive".

    Call the bursar now. Just because on line on his account it says he is 9K in arrears does not mean they are not recognizing the scholarship. You need to make sure they recognize he is a recipient. Take names.

    I actually had to go to the director when he had the issue, they unlocked the acct for us, because the person I 1st spoke to was following the school regs. Director understood that this was an issue between ROTC and the school, not in our control.

    Don't fret, it will work out. All you need is to get him registered at this point. After he is registered you can work on getting the scholarship cleared.

    Try to make sure it is done by end of semester, if it isn't than you will now be fighting for this semester and next.
     

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