DoDMERB Timeline

Discussion in 'DoDMERB' started by Trackswagggg, Mar 7, 2014.

  1. Trackswagggg

    Trackswagggg Member

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    Hey. Thought you all would like to know the time frame. It probably won't be the same for everyone but here is mine...

    Actual Exam Date:
    26 Feb 2014

    Exam Received by DodMERB:
    05 March 2014

    Medical Data Entry:
    05 March 2014

    Date Exam Reviewed:
    06 March 2014

    Date Qualified:
    06 March 2014

    Status Letter Sent:
    07 March 2014


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  2. 2018Class

    2018Class Member

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    Thanks Tracks. It looks like the timeline is quick when there are no medical disqualifications.

    I would be curious to see some timelines for people who have been disqualified, but received waivers. I know every case is different though. I've heard it can take a long time, so it looks like there is a possibility that my son will start college without knowing if he will get a waiver.
     
  3. Trackswagggg

    Trackswagggg Member

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    I think there is a "waiver timeline" somewhere on this website....perhaps from a long time ago. I know it can take even 3 months or so.. Try doing a google search and see if an old service academy forum post pops up about the waiver timeline.


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  4. bearhunter66

    bearhunter66 Member

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    2018Class,
    I posted these dates under a different thread; figured I would repost for u. Many different ways to looks at the timeframes.

    • Our entire process, end to end, took 7 months.
    • From the time the waiver was requested by USMMA and the waiver was approved took 12 weeks
    • From the time we had all the remedial info in Colorado and the waiver was approved took 4 weeks

    31JULY2013: DoDMERB Medical and vision exam
    14AUG2013: DodMERB DQs (2 total)
    3DEC2013: USMMA LOA (Conditional: Nom, Medical and 7th Semester)
    6DEC2013: Waiver requested by USMMA
    3JAN2014: Nomination received
    17JAN2014: 7th Semester Grades
    30JAN2014: All remedial info confirmed in Colorado
    28FEB2014: Waiver Approved

    Hope this is of use.
     
  5. 2018Class

    2018Class Member

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    Thanks Tracks. I have been going through a lot of threads, even though I know it's not productive since every case is different. :yllol:

    Bearhunter66, thanks for posting. I think my son's stats were updated to pending waiver for the Army around the 2nd week in February, at the latest. This is just like the scholarship process, since every case is different. It will take a huge weight off of my son's shoulders when and if the waiver is approved because he will know that his plans for an Army career will happen.
     
  6. sportsmom10

    sportsmom10 ProudFalcomMom2016

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    I hate to be the bearer of bad news, but the asthma waiver process through DoDMERB can take as long as they want it to take. My son, who is a C3C at USAFA, received his acceptance letter on 2/9/12, pending his medical waiver. The medical waiver did not come through until the last week of May. He was on the phone weekly with the DoDMERB representatives. He had all the paperwork sent in by the beginning of March and then it was just a waiting game. Good Luck to all who are waiting to hear. My point is I just don't want you to get discouraged if it is taking longer than you expect. My son found out a little over 4 weeks before he had to report to basic training, but he was totally excited to be finally able to say he was going!!!
     
  7. DCHillin

    DCHillin Member

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    Is it a good idea

    Is it a good idea to call dodmerb and speak to there representatives on the status of my waiver, or should i just be patient and let the process take its course?
     
  8. bearhunter66

    bearhunter66 Member

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    DCHillin,
    Difficult to say without more information. An example of the questions that come to mind:

    1. Has the Academy requested a waiver?
    2. Has DoDMERB sent you a request for an administrative and/or medical remedial?
    3. Did you need to coordinate (schedule) a medical remedial through DoDMETS/ Concorde?
    4. Did you respond to the remedial request?
    5. Is the remedial information actually logged in Colorado?

    I'll share that my DS and I were on the phone a lot with DoDMETS initially and then DoDMERB. We had a very difficult time with the physician who did the remedial exam in terms of getting the exam report to DoDMETs (great guy, bad with paperwork). What should have taken a week, took 3+. Took me calling DoDMETS and getting a Supervisor in the loop to get the physician to "fill out the form and write the report". That recommendation, BTW, came from a call we had earlier with DoDMERB who recommended we take that course of action. Once DoDMETs received the physician report, they immediately sent it to Colorado.

    We would call Colorado to make sure they had every piece of information we sent (or that others were supposed to send) and that it was logged in their system. We would also ask if the waiver authority (in this case, BUMED) had received it.

    Every 3 weeks or so, my DS called admissions to update them and confirm where Admissions was in the process. One of those calls saved our bacon early on in the process.

    Bottom line, we covered every base. We also asked ourselves each time if a call was necessary, and what did we need to accomplish. We did not want to be a pain in the neck but we also were going to make sure that we were in the game.

    I have posted this earlier, but we found the people at DoDMETs and DODMERB to be professional and very helpful. There are a lot of steps in the process and buttons that need to be pushed however, and at the end of the day, we thought it to be in our best interest to stay actively involved with the smallest footprint necessary to accomplish the objective.
     
  9. DCHillin

    DCHillin Member

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    bearhunter66

    1. Has the Academy requested a waiver?
    Yes! both the Military and Air Force Academies have requested waivers.

    2. Has DoDMERB sent you a request for an administrative and/or medical remedial?
    DoDMERB requested an administrative remedial for my medical records after age 13

    3. Did you respond to the remedial request?
    I provided my medical records 2 weeks after I was given the remedial notice, and i was disqualified about 4 days after they received my documents.

    I was disqualified for "Asthma/reactive airway disease/exercise induced bronchospasm after age 13," and immediately after seeing this on my portal, i was notified by my West Point Rep that they are pursuing a waiver, I proceeded to send letters to the Waiver Authority from my coaches, trainers, and doctor along with results of a spirometry test I had taken.

    Is it a good idea to call to make sure everything had been received, and where they are at in the process?
     
  10. bearhunter66

    bearhunter66 Member

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    DC,
    Keeping in mind that I am an anonymous poster, I will make some suggestions. Only you can determine if they feel right to you based on your situation.

    I would call my West Point representative. I would first confirm that you properly understood that West Point was going to request a medical waiver.

    I would then confirm that you have provided, and that the proper authorities have received, the information that you had sent.

    I would then ask them where they are in the process of making a decision for a waiver. I would ask specific questions regarding who actually makes the waiver determination for WP, what, if any, additional information they would need to make a decision, and when you could expect a decision to be made. I would also ask if and how DoDMERB is involved in the process.

    When my DS and I went through this, we had no idea how everything worked together. We looked at it as being a giant puzzle and eventually, you see enough pieces to be able to figure out what the picture looks like. When we made these calls, we had our questions written out; our objective was to gather as much information as possible. We spent more time listening than talking and we wrote everything down. It was not unusual to get conflicting information at times. Although that can be frustrating, one just has to recognize that with a process is complex and as involved as a medical waiver for a US Service Academy, not everybody necessarily knows every piece of the puzzle.

    I am just speculating but if you provided administrative records and were DQed, I would think that to receive a waiver, they may want you to have additional medical examinations or tests. If that is the case, the waiver authority would normally request those through Dodmerb.

    I hope this is of use. You may also want to start a thread on this forum and see if there are others who received a waiver for your condition (based on what I have seen, your condition does not seem to be uncommon). They may be of help in terms of how they went through the process.




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  11. 2018Class

    2018Class Member

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    Bearhunter66, I was wondering if I could get your opinion (with full knowledge that you are just an anonymous poster. LOL).

    My son's Dodmerb status is:
    Agency: US Army ROTC
    Cycle Year:2013
    Current Medical Status: Pending Waiver Submission/Review

    Does this mean that a waiver has been requested?

    He got hit in the eye with a baseball years ago. He had no damage to his eye, only to the muscle above his eye. This issue was resolved after surgery. We submitted a letter from the doctor who performed the surgery that stated that my son no longer has the issue and has no vision impairment. However, this issue is still listed as disqualifying.

    What, if anything, do you think we should do? Should my son call Dodmerb to make sure they received the letter from his surgeon that states that there is nothing wrong with him? Is there somebody he can contact with the Army to see if they saw the letter and know that there is nothing wrong with him? Or should we do nothing and wait? My fear is that the letter somehow got lost in the shuffle and he will not receive a waiver.

    Thanks for any advice you can give us.
     
  12. ca2midwestmom

    ca2midwestmom Member

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  13. 2018Class

    2018Class Member

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    Thank you ca2midwestmom! I will give the information to my son so that he can follow up on this issue and make sure there is nothing else he could or should do regarding the status of his disqualification.
     
  14. bearhunter66

    bearhunter66 Member

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    2018Class,
    My DS's status was "Pending Waiver Submission/Review" for several months (early August through early December). A day or so after he received his USMMA Conditional LOA in early December, there was a code set added to the DoDMERB portal as follows under the USMMA "section" (he had also applied to USCGA and the USNA):

    R259.01 Applicant DQ - Waiver Authority requests additional information

    A week or so later, we received a letter from DoDMERB (snail mail) requesting the admin and medical remedials with very detailed instructions about what to do and when to do it.

    It was only at that point that we knew the waiver process had actually been initiated. It was only initiated for the USMMA, not the USCGA or USNA.

    I am afraid we can not be of much help on the ROTC front. Although my DS applied in early August for NROTC, no decision has been made for NROTC as of this morning (he must be going for the record in terms of how many boards he can get through). There is zero indication on his DoDMERB website re: NROTC.

    As I have gleaned from this forum, I understand that the ROTC process will not interface with DoDMERB unless an applicant is boarded and a scholarship offer is tendered.

    I would think a call to the AROTC recruiter would be in order. They should know if a waiver request was or will be initiated (or point you to who would know).

    As ca2midwestmom indicated, Mr. Mullen is the go-to at DoDMERB but I believe the triggering event is going to be the Waiver Authority instructing DoDMERB to proceed.

    Hope this helps.
     
  15. 2018Class

    2018Class Member

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    Thanks bearhunter66. It sounds like you have been in it for the long haul! Good luck to your son. I hope it works out for him.
     
  16. DCHillin

    DCHillin Member

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    USAFA just granted my waiver..... now just waiting for one more!
     
  17. 2018Class

    2018Class Member

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    Congratulations DCHillin! I know that's a huge relief.
     
  18. bearhunter66

    bearhunter66 Member

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    DC,
    Well played....
     
  19. HopefulMdDAD

    HopefulMdDAD Member

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    I have a quick question; my DS status has just change from originally being DQ'ed for a fracture less than a year. A stress fracture while running cross country. Last week it was changed to pending waiver review and now today it is qualified. I am told there will only be a waiver if there is going to an appointment. Is this correct of am I reading too much into this?
     
  20. ca2midwestmom

    ca2midwestmom Member

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    I don't think so. There may be a waiver if the candidate is competitive, but getting a waiver is no guarantee of appointment. It is a step in the right direction!
     

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