Getting reimbursed by KP

Discussion in 'Merchant Marine Academy - USMMA' started by nmlcfp, Nov 30, 2010.

  1. nmlcfp

    nmlcfp Member

    Joined:
    Oct 16, 2009
    Messages:
    79
    Likes Received:
    0
    Our DS recently returned from his second sea year. He took a $200 taxi ride from Beaumont, TX to the Houston airport after spending $80 in a hotel the night before. All of this was charged to my Amex card. What are his chances on getting reimbursed by KP in a timely manner?
     
  2. kp2001

    kp2001 USMMA Alumnus

    Joined:
    Jun 9, 2006
    Messages:
    2,153
    Likes Received:
    113
    Depends on if he had prior authorization from the school, especially for the hotel. And the other question is will you actually see the money if he gets it anyway :biggrin::biggrin:

    They may balk at giving him the full amount for the taxi as I am sure there were likely less expensive options: super shuttle, etc, etc. If the school could have flown him back to KP that day then they will probably say SOL.

    Definitely submit all receipts and see what happens though. It is very, very important for midshipmen to talk with the ATR dept in regards to these things if there is any expectation for reimbursement (This is coming from personal experience by the way).
     
  3. zonker

    zonker Member

    Joined:
    Jan 7, 2008
    Messages:
    168
    Likes Received:
    0
    BTW, for 'timely', the clock doesn't even START to tick until he's submitted the paperwork properly. :) I'd doubt that 'lil elves are going to shove a check in your stocking before Christmas, but would LOVE to be proved wrong ;)
     
  4. nmlcfp

    nmlcfp Member

    Joined:
    Oct 16, 2009
    Messages:
    79
    Likes Received:
    0
    My Christmas stocking

    Thanks guys. DS claims he got prior authorization for everything from his ATR and that the only way from Beaumont to Houston was by cab but we will see.
     
  5. KPEngineer

    KPEngineer Eternal Father ...

    Joined:
    Oct 21, 2009
    Messages:
    839
    Likes Received:
    160
    If the school made the flight arrangement for the next day then they essentially forced your DS into the hotel so it should be reimbursed. If the cab was in fact the only mode of transportation, than yes it will be reimbursed also ... I hope he has receipts. If others have taken taxis from Beaumont to Houston than the $200 bill won't be a surprise to the travel folks.

    I got reimbursed for a plane ticket from Seattle to Oakland because the school changed my ships for me the day I was supposed to leave. I actually found them willing to help. Of course, that was 15 years ago.
     
  6. CPASteve_98

    CPASteve_98 Member

    Joined:
    Jun 5, 2008
    Messages:
    91
    Likes Received:
    0
    My DS just returned from sea as well. I am very interested in this discussion. DS worked in shipyard for 6 weeks in San Diego and then went to another ship between Tacoma, WA & Alaska to finish the B split and returned to USMMA in mid November. (He missed the first two weeks of school.)

    DS tells me that he went in and signed the finished reimbursement yesterday and was told it would now be paid in 15 days. Just a small number after living in Crowne Plaza in San Diego. DS tells me that it will be about an $11,000.00 payment.

    Keeping my fingers crossed.
     
  7. nmlcfp

    nmlcfp Member

    Joined:
    Oct 16, 2009
    Messages:
    79
    Likes Received:
    0
    Wow!

    Wow, $11,000! I hope your DS didn't put the bill on your credit card like mine did!
     
  8. KPEngineer

    KPEngineer Eternal Father ...

    Joined:
    Oct 21, 2009
    Messages:
    839
    Likes Received:
    160
    I'm assuming six weeks at the shipyard was for his internship? Don't know if they are doing it differently these days, but I'm pretty sure that internship costs were not reimbursible.

    Did he have orders directing him to report to the shipyard for that period? If he was on orders than you would likely get paid. No orders and you could be on the hook for the cash.
     
  9. CPASteve_98

    CPASteve_98 Member

    Joined:
    Jun 5, 2008
    Messages:
    91
    Likes Received:
    0
    Yes it was for an internship. DS helped launch a new TAKE replenishment ship on 9/11/10. USNS Washington Chambers. They will reimburse for Hotel and an allowance per day for food and transportation. Bad thing was he was unable to rent a car as he will not be 21 until this month and car rental companies would not rent to someone under 21.

    http://www.youtube.com/watch?v=ZgyoPovQEro

    He has been able to buy his roundtrip ticket for Christmas Break, so we are in good shape at the moment. :thumb:
     
  10. kp2001

    kp2001 USMMA Alumnus

    Joined:
    Jun 9, 2006
    Messages:
    2,153
    Likes Received:
    113
    I'm thinking he turned the claim into the company that had him, not the Academy. I seriously doubt the Academy is paying for internships these days; however, some companies will cover expenses.
     
  11. CPASteve_98

    CPASteve_98 Member

    Joined:
    Jun 5, 2008
    Messages:
    91
    Likes Received:
    0
    DS worked for a government entity NAVSEA and it was turned in at the academy, it will be paid by NAVSEA. It was really a stretch for us to fund the expenses. DS had to close out his savings and spent all of his earnings this year from his B split. In addition we had to fund 2,000.00, just so that he would not run out of money.:confused:
     
  12. deepdraft1

    deepdraft1 Master, Ocean Steam or Motor Vessels, unlimited

    Joined:
    Jan 21, 2009
    Messages:
    266
    Likes Received:
    13
    If he was under orders, and there was space available, why didn't he just use the BOQ or even the Navy Lodge facilities at Naval Station San Diego? It would have been a HECK of a lot cheaper AND much closer to the NASSCO yard.
     
  13. KPEngineer

    KPEngineer Eternal Father ...

    Joined:
    Oct 21, 2009
    Messages:
    839
    Likes Received:
    160
    If he worked for NAVSEA than he should have orders ... read them carefully. To echo deepdraft, if there is any mention of the BOQ being required and he does not have a Certificate of Non-Availability (CNA) from the BOQ then reimbursement for his hotel bill can be declined. No hotel equals no per diem without a statement that no messing is available. It can also make a difference if he was travelling as a civilian or military. Likely his orders start Mr. and not M/N in which case it is actually easier to get reimbursed for lodging and per diem as its a different volume of the JFTR that applies.

    I know someone who was written the wrong kind of orders. 180 days later, he was on the hook for around $30,000. He had to declare bankruptcy and almost lost his clearance over it.

    Welcome to the Joint Federal Travel Regulations! :)
     
  14. jjohnson55

    jjohnson55 Member

    Joined:
    Mar 12, 2010
    Messages:
    92
    Likes Received:
    0
    Beaumont to Houston

    I live close to both these places and would have been happy to drive over to Beaumont and bring him to Houston and provide a meal to boot. Is there a place I can sign up to do this in the future?
     
  15. CPASteve_98

    CPASteve_98 Member

    Joined:
    Jun 5, 2008
    Messages:
    91
    Likes Received:
    0
    Just thought I would post a follow-up. DS got his full reimbursement yesterday. It will be a very good Christmas and now one less thing to worry about. :wink:

    I hope you and your families have a Merry Christmas on this most blessed holiday.

    :thumb:
     
  16. kp2001

    kp2001 USMMA Alumnus

    Joined:
    Jun 9, 2006
    Messages:
    2,153
    Likes Received:
    113
    What a silly boy, should have played this up and tried to get some "reimbursement cash" from the parents :biggrin: I kid, I kid :shake:
     
  17. OldAirForce

    OldAirForce Member

    Joined:
    May 9, 2007
    Messages:
    76
    Likes Received:
    0
    Whoa, they give you money back, when did that start.:eek:
     

Share This Page