Thanks for the reply Dckc88. The transfer issue is one concern. It will be a moot point if not accepted to 1st choice, but we want to be prepared. I have other questions regarding the campus based 3-Year AD that, if I can impose, hopefully you or somebody else can address.
First, to answer your question, the host school is the 1st choice it does share the same ROO/cadre the 2nd choice.
The other question requires some background on my son's situation. He was not selected at the second national board despite having very good credentials. After the second board results, the ROO at the battalion that covers his 1st and 2nd college choices offered the campus 3-year AD. Since we've heard it is unlikely that he get selected for a 4-year national scholarship at the third board, he agreed to the campus based 3-Year AD. As I understand it, both the national and campus based 3-Year AD are essentially the same. I am suspicious, however, that they are processed differently.
My suspicion stems from how the offer has been processed thus far. Earlier this month my son received an e-mail from the ROO welcoming him to the battalion, naming the scholarship school (second choice) and instructing him to "please 'ACCEPT' the award BEFORE deadline and we will construct the CC form 167-R later in-house". Attached to the e-mail were a memorandum from 'Scholarship Management Branch' on HQ USACC letterhead addressed to the senior PMS at the host battalion regarding his scholarship offer, and a letter from that PMS to my son informing him of his selection for the scholarship. The letter from the PMS to my son instructs him to "complete the Cadet Command Form 167-R indicating your desire to accept or decline the scholarship" and to include a memorandum stating that he is aware that he would not be considered at the final national board and fax them to a number in the battalion's telephone area code. (Note: the ROO's e-mail mentioned above said that they would "construct the CC form 167-R later in-house,")
The ROO's e-mails gave us the impression that my son was to await an official letter in the US Mail before responding to the offer. (Deadline 28 March) Since we will not be available after 22 March, my son felt hurried to receive the official letter so I called Cadet Command to find out what was going on. They said that my son was still on the list for the 3rd national board and seemed unaware of the campus 3-Year AD offer to him.
After some e-mail back and forth with the ROO, who thought my son had already faxed the requested material to the PMS, my son wrote a memorandum addressed to the PMS stating that he wished to accept the award and, along with the memorandum regarding the 3rd national board, faxed it to the local number indicated. He did not include a CC Form 167-R because the ROO again said that this would be done "in house" later in the summer.
To be sure that he had taken care of everything, I sent a copy of the above mentioned fax to the ROO asking if my son would receive anything from Cadet Command or if there was any other paperwork to complete at this time. The ROO responded "Acknowledge receipt. Any other administrative paperwork required will be conducted “in house.” Your son will receive documents this summer from us to fill-out pre-arrival. All instructions will be included. There aren’t any new requirements at this time."
If you have read this far, thank you! As I said above, I suspect that the national and campus 3-Year AD's are processed differently, at least initially.
Thinking out loud, it seems to me that each battalion must have a number of campus 3-Year AD's they can offer and that they are processed locally, probably at about the same time the 3rd national board is completed. (Ironically, I don't know how my son's name would have been removed from the 3rd board before it convened and finalized. I suppose they can subsequently remove it. When I posed this scenario to Cadet Command, they seemed not to be worried saying that, if selected by the board, one of the offers would be removed.) Still thinking out loud, I am guessing that in the summer, the various battalions must send the campus 3-Year AD's forward to Cadet Command for processing. If this is the case, I would also suspect that requesting a transfer of the scholarship from 2nd choice college to 1st choice might also be done locally, as long as the scholarship has not been processed by Cadet Command and the gaining school has slots available.
Sorry for the detail and length. This matter has been taking a lot of our time, but I served long enough to know that one must get as much information from as many sources possible.
Your thoughts about how campus 3-Year AD's are processed?
