We rented a house for the week, starting the Thursday before graduation. If you compare the cost of renting a house (ours was 3BR plus fold-out sofas in den and family room, 3BA, 2 car garage) with the cost of renting 4 hotel rooms (at PEAK rates!), the house won out for us. We paid $1500 for the house for the week. We saved a lot on meals such as breakfasts and lunches because we just kept easy stuff at the house and didn't have to go out to eat. The grads have to be out of the dorms immediately after the grad ceremony and a house with a garage was a great place to move all the 'stuff' beforehand. Our garage ended up holding a lot of other cadet's stuff including a motorcycle. The best deals on houses go fast, so look into it early. We booked ours when our cadet was a doolie. This particular house is already booked for graduation in 2013 and 2014. Even with the house we had three other family member groups who rented hotel rooms. They weren't real close to the Academy but they used our house as a local 'base' during the day.
This was our timetable:
Thursday: Arrived at COS and settle in.
Friday: Grocery shopping, check on cake order, decorations, prep for open house, etc. Took cadet to dinner, and let him spend time with girlfriend, etc.
Saturday: Moved as much stuff as feasible out of cadet's room to the house, then rafting trip for those who wanted to.
Sunday: Baccalaureate Mass (0800 for us, based on squadron). 1200-1700 Open House at the house for family, friends of cadet, sponsor, etc. This actually ended up going until midnight because of all the people who came over. I think we ended up being the 'final stop' for many other cadets and families because of all the space that we had with the backyard and the house. It was a great time.
Monday: Awards Parade 1000. Then Free Day to tour sites, cog railway, whatever. Everyone went different directions. I sat on the porch of the house all afternoon and watched the Thunderbirds practice for the Graduation show. It is a very busy week and the house was a great sanctuary for some downtime for me. Everyone met for dinner at The Elephant Bar at 1800.
Tuesday: Graduation Parade 1000. (this was cancelled due to weather) Department awards ceremony, Squadron open house, department open house. Commissioning ceremony for us was at 1730. (TBD by squadron.) Graduation reception at Mitchell hall 1700. Graduation Ball 2030. We skipped the reception and Ball to get to bed early.
Wednesday: Graduation 1000 (be there before 0800!). Seating section is assigned by squadron. We had a cookout at the house in the afternoon for everyone, after cadet checked out of his dorm. That evening we went out to dinner in Monument with just immediate family.
Thursday: Begin the caravan home.
Remember, make the grad week what you and your cadet want. Some choose to have a very simple time, with no dinners, parties, etc. Others put our plans to shame and have extravagant catered dinners every night and activities planned all the time, with gift bags and party favors, etc. There is no wrong way to do graduation. Just make sure you enjoy the event. After all, it is the end(?) of a long road for parents, as well as cadets.
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