R 061343z may 13
alcgpsc 051/13
subj: Officer postgraduate and advanced education application process
for assignment year 2014
a. Cg performance, training, and education manual, comdtinst
m1500.10c
b. Active duty officer postgraduate and advanced education
application process guide assignment year 2014
c. Officer accessions, evaluations, and promotions, comdtinst m1000.3
d. Comcogard forcecom norfolk va//fc-c// 201248z feb 13, alcoast
067/13 coast guard advanced education program allocations fy 2013
e. Alcoast 154/09 addition of employee career summary sheet with
individual, board and panel view through coast guard business
intelligence (cgbi)
1. This alcgpsc msg announces postgraduate and advanced education
(pg/adv ed) opportunities offered by the coast guard to qualified
officers and select enlisted members. It clarifies the pg/adv ed
application procedures outlined in ref (a). Where the application
process guidance in this message conflicts with ref (a), guidance
herein and in ref (b) takes precedence. These procedures also govern
enlisted members applying to the physician assistant program. Future
guidance will be released via message regarding senior education and
fellowship panels.
2. In order to maintain fairness to all applicants in this highly
competitive process, the published requirements and deadlines will be
rigorously enforced. Applicants bear the responsibility for ensuring
their application is submitted on time, complete, and in compliance
with applicable instructions and requirements. Applicants are
responsible for working with their command, spo, and psc records
branch (bops-c-mr) to correct any record errors or omissions.
Applicants who fail to meet the established requirements will not be
considered by the selection panels.
3. Eligibility requirements:
A. Only officers who are tour complete in 2014 are permitted to
apply.
B. Officers must have a minimum of two years commissioned uscg
service at the time of enrollment in the academic program in the fall
of 2014.
C. Members who are currently enrolled in a uscg sponsored pg/adv ed
program or who are currently serving in a specialty tour following
completion of a pg/adv ed program are not eligible to apply.
Additionally, those members who have already attended full-time
pg/adv ed programs through the coast guard will not normally be
selected for another opportunity. However, these officers are not
precluded from applying as there are programs for members seeking
higher level degrees in their specialty (e.g., law-llm, ms in
acquisition project management).
D. Officers applying to pg/adv ed programs leading to an advanced
degree must have a conferred baccalaureate degree at the time of
their e-resume submission. The only exceptions to this requirement
are those members applying to: Advanced computer, engineering and
technology (acet), aeronautical engineering officer (aeo) training,
contract management, naval engineering technology (net), and
physician assistant programs. Applicants to these programs should
consult the respective program solicitation message for specific
academic requirements.
E. Members recalled from retirement are not eligible to apply.
F. Officers who submit a retirement or resignation request will be
removed from further consideration for any pg/adv ed programs.
G. Officers who are not selected for promotion during the pg/adv ed
panel season will have their applications withdrawn or will be
removed as a primary or alternate selectee.
H. Targeted grade ranges for specific pg/adv ed programs will be
identified in the respective program solicitation.
I. Additional requirements may be set forth in program-specific
solicitations. Members of the cg reserve or officers holding a
reserve commission should review paragraph 9 below before submitting
an application.
4. Ref (b) is the primary source for information in properly
completing the application process in direct access. Pages 13-20 of
ref (b) contain several checklists and guidance on program selection
to complete the e-resume and e-interview portion of the application
correctly. Applicants, units, and spos should use this guide and its
checklists to ensure eligibility requirements are met and direct
access functions are submitted on time. The guide is available on
the opm-1 websites listed in paragraph 19 below.
5. Selection panels are guided by the panel precept and base their
decisions on information in official records and applications. Panels
will see the following for each applicant:
A. Ipdr (note: All service entries, whether enlisted or officer, will
be viewed).
B. Applicant's e-resume pg/adv ed choices in preference order and mbr
comments.
C. Command e-interview comments.
D. Education and test data from direct access.
E. Tour completion date and assignment history.
F. Employee summary sheet (ess) - panel view.
G. Letters of recommendation are required for the physician assistant
and dental residency programs only. Letters of recommendation will
not be considered for applicants to any other program.
H. Some programs may require writing samples. These should be
submitted in accordance with program specific solicitation messages.
I. Separate communications to the panel other than e-resume comments
are not permitted.
6. Prospective applicants should act now to ensure their ipdr is
complete (e.g., oers, cg-4082, and academic transcripts). Officers
applying for pg/adv ed programs should not delay their regular
annual/semiannual oer submissions. A special oer documenting an
applicant's most recent performance may be submitted if it meets the
criteria of art. 5.a.3.c.1.c of ref (c).
7. Officers are encouraged to review ref (e) concerning their ess.
The ess provides a consolidated view of their information as it
appears in direct access. This serves as a means for every coast
guard member to review his/her personal data and to ensure the
information in the hr system is updated and accurate.
8. Specific guidance for aviators: Aviators may apply to all pg/adv
ed programs except for law (jd and llm), medical (e.g., health care
administration), or those designated for public health service (phs)
officers. Aviators should carefully examine aviation career
incentive pay (acip) gates and upcoming assignment windows when
considering applying for any of the eligible programs. Follow-on
tours within each educational study will not be deferred. Based on
the current service need to keep aircraft commanders in the fleet,
aviators completing their first operational tour will remain in an
operational assignment for at least a second consecutive tour. The
maximum number of aviators selected per program will be determined
based on service need, aviation program requirements, and balancing
pg/adv ed opportunities for aviators. Questions should be referred to
the respective aviation assignment officer.
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