Not Receiving Room and Board Pay

J

JBaida21

5-Year Member
Joined
Jun 10, 2013
Messages
2
Hello all,
I am a first year contracted cadet at Cal Poly and have really enjoyed my time in the program and the school and looking to finish up strong this week. With this said, my battalion and I have run in to a problem (it seems) with those contracted cadets receiving their quarterly room and board pay (comes to about $3000 for me). The concern is that we haven't received it yet (and we're just about wrapping up the year). An older cadet says that usually the Fall payment comes late (in December) but usually Winter and Spring (come quick in the quarter). Just wondering if this may be a cadet command issue. Any thoughts would be appreciated b/c this is $3000 I was expecting to have.
 
Jcleppe said:
You need to speak with your Battalion HR person.
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right. In general, this falls under the "if something seems wrong, find out who is in charge of it, and ask them directly." If after a few days they are unable to come up with any resolution or specific answers (not vague answers), and it turns out they have likely made a mistake (sent the paperwork to the wrong person/forgot to send in the paperwork/were waiting for something from the University, got it, and lost it, etc.), then go to that person's boss (I'm assuming the Major on campus) explaining that you gave the person in charge a chance to address it and they were not able to resolve the problem.

The reason this is CRITICAL is that a new Defense/Army/ROTC budget comes out on 1 October each year. If there were HR or Cadet Command paperwork errors or negligence, sometimes in the following fiscal year they are not able to access any money to fix it.

Bottom line, ask your HR person, explain that you've learned it is critical to get this fixed during this fiscal year, and give them a week to fix it. If they can't fix it, on to the Major.

This same scenario would apply to not getting CLIP-B money, book money, reimbursement for travel expenses to a duty station, etc. One of the things the Army wants you to learn in ROTC is not just how to interact with superior officers, or how to lead cadets in your charge, but also how to manage the civilian/contractor resources critical to your mission. It's no different from what you need to be successful in business... but if you haven't been in business, you wouldn't see the parallel.
 
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The Major in our Battalion will "look into" the situation. Recently, a few weeks ago, the secretary who manages the scholarships, left the program and handed the reins to a new person (last few weeks of the quarter too). I will try to stay updated about this over the summer but we shall see where this goes.
 
JBaida21 said:
The Major in our Battalion will "look into" the situation. Recently, a few weeks ago, the secretary who manages the scholarships, left the program and handed the reins to a new person (last few weeks of the quarter too). I will try to stay updated about this over the summer but we shall see where this goes.
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well, if it doesn't go anywhere quickly, the MAJ has a boss too.
 
JBaida,

That happened at our DS's AFROTC det. when he was a C100. The NCOIC in charge retired, and their last 6 months she was there she was more busy working on getting her 2nd career than doing her work on her current job. Paperwork was lost, misfiled, and submitted late.

It took the new NCOIC @ 3 months to get everything back in order. You just have to stay on top of it, because as you probably know scholarship recipients are not the majority, they are the minority of the cadets in any unit.

At our DS's det. they contacted the bursar's office and guaranteed the college that it would be paid. The bursar than waived any int. fees and allowed them to register for the next semester. The debt was left on their record until it was paid, but the account was not locked, and they were not sent bills. They basically had to walk over to the bursar with the official letter head from the det. with the exact contacts, stating the cadet's name, student i.d. number, and ss number plus the amount to be paid.

Hope that helps you on how you may be able to have the det. work it out directly with the school.
 
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