It’s a team effort to build out each year’s class.
Medical folks well-versed in commissioning standards, medical record review, DODMERB process, past precedent, current waiver policy and other factors are an integral part of the Admissions process. No doubt the color deficient group is being reviewed now, more applications are still being processed, DODMERB findings and remedial updates are incoming, with the upcoming 1/31 USNA deadline. The entire application is looked at and scored; LOA decisions are made. At some point, the number of available waivers, or a range of waivers, for color deficiency will be determined, based on the needs of the Navy and Marine Corps.
The Superintendent and his staff have a close working relationship with Admissions, likely involving regular briefings. As a 3-star admiral in a leadership position similar to the President of a college, the Supe no doubt has indicated which aspects of Admissions decisions he wants in-depth briefings on, which cases he wants to make personal decisions on, and which he feels comfortable delegating to the Director of Admissions and his staff. We don’t know what the Supe’s “standing orders” are.
Admissions will prep the appropriate executive document with background, analysis and recommended decisions to the degree the Supe has indicated he desires for his decisions he chooses to make.
The Navy selects its Supes very carefully, and I am willing to bet the Supes take this particular part of their large scope of responsibility very seriously. A few years ago, the Admissions Director was a retired two-star admiral, USNA grad and Ph.D., and I know how committed he was to his team learning everything they could about a candidate, and making the decision that was right for the Navy and right for the candidate.
I believe the Admissions team is a group dedicated to building the best possible class each year under the leadership of an involved Supe.
The fact your DS has an LOA is, of course, a very strong factor in his favor, as has been discussed on other threads about your situation. USNA said they would save a seat for him on a conditional basis. Now they know they have a DQ to deal with, so they will consider his case along with all others vying for the color deficient waivers, who may or may not have LOAs, and whose record may score higher or lower.
This may take time to play out, as applications have not yet closed, and I don’t know how close they are to determining the final range of the class size and the target range/number of color deficiency waivers.
Hang in there. It could be days, weeks or months.