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- Jan 18, 2017
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The transfer info for national winners is NOT in the instructions that come with the winner letter this year. The info is under the "Additional Information" link on the application dashboard. All applicants can access it by logging in to their applications.
However, for your convenience (and anticipating there will be questions due to the difference this year) I am attaching the guidance within the "Additional Information" link here. The guidance is pretty much the same as years previous... it is just not in the winner instructions.
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Requesting to transfer your scholarship
Please understand, while Cadet Command always tries to accommodate where you want to go to school and what you want to study, there is no guarantee your transfer will be approved.
1. There are many reasons why a transfer may not be approved
- There are a finite number of allocations at each host program. When that program fills up, your transfer will likely be disapproved. The number of allocations by program can change from year-to-year and are based on many factors which may include: classroom size can only accommodates a certain number; mission requirements at that program; and the number of Cadre at that program. Typically, larger universities have more allocations but that’s not always true. Contact the host program Cadre for more information.
- The combination of college major and school aren’t always conducive to the ROTC training requirements. Contact the host program Cadre for more information but this usually only applies to nurses.
- Just because an ROTC Cadre member at a college says the transfer should be approved, doesn’t always mean it will. This also does not guarantee the transfer will be approved.
2. To request a transfer, you must first accept your scholarship to one of the schools where you were originally offered. If you have already done that, submit the following documentation:
- Brief statement indicating why you want to transfer. There is not set format but please make it legible and do not write it directly on your scholarship acceptance form.
- Copy of your university acceptance letter.
- You can submit a request to transfer at the same time you accept your scholarship. Submit both sets of documents at the same time.
3. Cadet Command accepts paperwork the same for pretty much any document you may need to send us. Pick one of them; NOT all of them. The most preferred and fastest are listed in order below:
- Upload the files individually to your File Upload tab of the application. This is by far the fastest and easiest. If you don’t have easy access to a scanner, you can always take a picture of the form with a smart phone and upload that. Just make sure you can read it.
- Email the file to your processor directly or use the central email address. USARMY.KNOX.USACC.MBX.TRAIN2LEAD@MAIL.MIL From there, your processor will upload the document to your File Upload tab just like how you do the same thing.
- US Postal Service or one of the commercial vendors are the least preferred because they are the slowest and require additional handling. Plus, there’s no sense in spending money when you don’t have to. From there, your processor will scan the document and then upload it to your File Upload tab.
- Only using the first method is there a reliable manner to track if Cadet Command has processed your paperwork from start to finish.
- When you upload your acceptance paperwork to the File Upload tab, the document type is “Letter of Intent and Acknowledgement.”
Have you processed my paperwork?
Once you have been awarded an Army ROTC scholarship, the most important tab in your application becomes the Selection Status tab. It can answer whether or not we have received and processed your paperwork. Here's how:
Scholarship Acceptance
- When you submit you acceptance paperwork using the File Upload tab, there will be a yellow flag next to the Name of Document (the type of document not the actual name you gave it) and the status will indicate “Pending” in the Approved column. Once we have received your document, the status will change to “Approved.” This doesn’t mean the action you requested was approved, it only indicates the document was received, it is legible, and we understand your intent for submitting the document.
- To see if it has been processed and approved, go to the Selection Status tab. When you received your initial scholarship offer, the Selection Status tab indicated which school(s), what type of scholarship, and the acceptance status. Your scholarship status will remain as “Pending Acceptance” until Cadet Command receives and processes your acceptance paperwork. Once Cadet Command has received and processed your acceptance paperwork, the status of your selected offer will change from “Pending Acceptance” to “Offer Accepted.” Any other school(s) you were offered will be removed from the page.
Transfer Requests
- Submit your paperwork as discussed above. The File Upload tab is the most expedient method. The approved status you see next to the document type does not indicate the request to transfer was approved, only the document was received and we are working your request.
- The Selection Status indicate the originally accepted school until we have processed and approved the transfer. Once approved, the Selection Status tab will indicate your offer has been accepted to the new school. The old school will disappear from the list.
- Some requests take longer to process depending on where you are requesting to transfer.
However, for your convenience (and anticipating there will be questions due to the difference this year) I am attaching the guidance within the "Additional Information" link here. The guidance is pretty much the same as years previous... it is just not in the winner instructions.
****************************************************
Requesting to transfer your scholarship
Please understand, while Cadet Command always tries to accommodate where you want to go to school and what you want to study, there is no guarantee your transfer will be approved.
1. There are many reasons why a transfer may not be approved
- There are a finite number of allocations at each host program. When that program fills up, your transfer will likely be disapproved. The number of allocations by program can change from year-to-year and are based on many factors which may include: classroom size can only accommodates a certain number; mission requirements at that program; and the number of Cadre at that program. Typically, larger universities have more allocations but that’s not always true. Contact the host program Cadre for more information.
- The combination of college major and school aren’t always conducive to the ROTC training requirements. Contact the host program Cadre for more information but this usually only applies to nurses.
- Just because an ROTC Cadre member at a college says the transfer should be approved, doesn’t always mean it will. This also does not guarantee the transfer will be approved.
2. To request a transfer, you must first accept your scholarship to one of the schools where you were originally offered. If you have already done that, submit the following documentation:
- Brief statement indicating why you want to transfer. There is not set format but please make it legible and do not write it directly on your scholarship acceptance form.
- Copy of your university acceptance letter.
- You can submit a request to transfer at the same time you accept your scholarship. Submit both sets of documents at the same time.
3. Cadet Command accepts paperwork the same for pretty much any document you may need to send us. Pick one of them; NOT all of them. The most preferred and fastest are listed in order below:
- Upload the files individually to your File Upload tab of the application. This is by far the fastest and easiest. If you don’t have easy access to a scanner, you can always take a picture of the form with a smart phone and upload that. Just make sure you can read it.
- Email the file to your processor directly or use the central email address. USARMY.KNOX.USACC.MBX.TRAIN2LEAD@MAIL.MIL From there, your processor will upload the document to your File Upload tab just like how you do the same thing.
- US Postal Service or one of the commercial vendors are the least preferred because they are the slowest and require additional handling. Plus, there’s no sense in spending money when you don’t have to. From there, your processor will scan the document and then upload it to your File Upload tab.
- Only using the first method is there a reliable manner to track if Cadet Command has processed your paperwork from start to finish.
- When you upload your acceptance paperwork to the File Upload tab, the document type is “Letter of Intent and Acknowledgement.”
Have you processed my paperwork?
Once you have been awarded an Army ROTC scholarship, the most important tab in your application becomes the Selection Status tab. It can answer whether or not we have received and processed your paperwork. Here's how:
Scholarship Acceptance
- When you submit you acceptance paperwork using the File Upload tab, there will be a yellow flag next to the Name of Document (the type of document not the actual name you gave it) and the status will indicate “Pending” in the Approved column. Once we have received your document, the status will change to “Approved.” This doesn’t mean the action you requested was approved, it only indicates the document was received, it is legible, and we understand your intent for submitting the document.
- To see if it has been processed and approved, go to the Selection Status tab. When you received your initial scholarship offer, the Selection Status tab indicated which school(s), what type of scholarship, and the acceptance status. Your scholarship status will remain as “Pending Acceptance” until Cadet Command receives and processes your acceptance paperwork. Once Cadet Command has received and processed your acceptance paperwork, the status of your selected offer will change from “Pending Acceptance” to “Offer Accepted.” Any other school(s) you were offered will be removed from the page.
Transfer Requests
- Submit your paperwork as discussed above. The File Upload tab is the most expedient method. The approved status you see next to the document type does not indicate the request to transfer was approved, only the document was received and we are working your request.
- The Selection Status indicate the originally accepted school until we have processed and approved the transfer. Once approved, the Selection Status tab will indicate your offer has been accepted to the new school. The old school will disappear from the list.
- Some requests take longer to process depending on where you are requesting to transfer.