In regards to his question. We have already drafted the nomination request letters as laid out in the parents forum on Facebook but when should we send these & somewhere I saw that we would need some kind of proof that these had been submitted. Postal proof of delivery? Our representatives aren’t known for responding to such requests. If someone happens to know, thanking you in advance.
Not sure what you are asking here.
What is a "nomination request letter"
Applications for Nominations from Members of Congress (MOC) to Service Academies typically begin online (each MOC has a web page with a Service Academy Nomination page, which lays out the process they use).
If we're talking about the Class of 2023 here, MOCs won't be taking applications until late Summer or early Fall 2018.
As for proof of delivery, most MOCs will send you an EMail to confirm that they have received the application, along with future dates to prepare for interviews (if selected for an interview).
If they don't do that, candidates can wait a week or so, and call the MOC's office to confirm receipt of the application.
If you're concerned that it will get lost, I suppose that you could send it registered mail if you like.
A lot of MOCs will have a due date for these sometime in September or October and will make their Nominations in November or December.
There are different dates for all of them, so the candidate has to keep track!
A typical application for a SA Nomination may include;
1. A filled-out application form with a photo of the applicant
2. Two or three Recommendation Letters
3. An essay from the applicant ("Why I want to go to the Academy"
sort of thing)