Organizing things like Juvat mentioned is a great idea and will help to get things in on time, the correct medium, and in the event (which I would argue is 50% chance) that USNA misplaces/doesn't receive one or more of the forms. I HIGHLY recommend that the parents should let your DS/DD do the work (and I don't mean filling out the form all by themselves, because there certainly are pieces of data or scheduling activities [i.e. vaccinations at doctor's office] they will need help from the parents -- but DS/DD should come to the parents, not the other way around). From this point forward, it is going to be up to them...they will not have mom/dad beside them at USNA helping them through every issues or "mission" that comes up. Hopefully most appointees are capable of doing this, but now is a good time to make sure they can accomplish a big, but relatively simple administrative task of getting all the information to the right place and on time.